Licensing and Permitting Solutions
We guide you in modernizing your regulatory agency with automated digital licensing and permitting solutions tailored to your unique needs.
Modernize Your Regulatory Agency
Modernize and digitally transform your regulatory agency with GL Suite. Developed by former regulatory officials, GL Suite software automates every step of your licensing process—applications, renewals, notifications, suspensions and anything else your agency requires.
Meet Suanne
Meet current GL Suite user, Suanne Parnell.
Suanne knows firsthand the transformative difference GL Suite has made at the Alabama Home Builders Licensure Board. She’s the IT Manager there, and she’s been with the agency since before it adopted GL Suite.
Today, the Licensure Board annually:
- Processes 8,000+ new and renewal license applications for home builders and roofers
- Investigates 150+ unlicensed builders
- Processes 160+ consumer complaints
Listen to Suanne share her agency’s modernization journey.
Before GL Suite: Manual, Paper Workflows and Constant Constraints
Before GL Suite, every interaction created a pile of paperwork that the AHBLB staff had to process by hand.
Keeping up with demand was a constant struggle, and manual processes inevitably led to errors: lost forms, typos and more.
Inflexible Processes Couldn’t Evolve or Scale
Already overwhelmed, the board reached a tipping point when it was asked to add more complexity to the licensing process. They were already stretched beyond capacity, and their manual processes couldn’t scale.
With GL Suite: Suanne Does More with Less
By automating processes and turning workflows electronic, Suanne drastically increased capacity and accuracy using GL Suite. The board now has an electronic system for tracking and processing home builder and roofer new licenses and renewals.
And when they need to add complexity or new elements (like monitoring a new continuing education requirement), GL Suite makes it possible.
Real time savings and improved accuracy in every single interaction mean that Suanne can do more with less.
Solve Your Persistent Operational Challenges
Whether you’re a state agency, a department within an agency, or other governmental body, the operational challenges you face are similar, centering on efficiency, accuracy, capacity and customer experience.
By transforming and modernizing your licensing and permitting process using GL Suite, GL Solutions helps you tackle all of these challenges. We implement a faster, more accurate, more efficient process that improves both your agency’s capacity and the customer experience you deliver.
Our step-by-step process to modernize your agency makes transforming your licensing and permitting process simple.
Empowering Agencies from Alaska to Connecticut
State agencies from Alaska to Connecticut are already using GL Suite, GL Solutions’ configurable licensing and permitting SaaS solution, to improve processes and outcomes. GL Suite helps agencies:
- Automate business processes
- Save time and money
- Increase efficiency
- Adapt to ever-changing legislative and regulatory requirements
Boards of medicine, accountancy, cosmetology and many other agencies use GL Suite to ensure compliance and protect the public.
Functionalities
Enforcement Investigations
Schedule, assign and track investigations according to your schedule, while retaining all information. GL Suite allows your agency to launch investigations on a schedule dictated by your priorities and to assign cases to investigators. The application tracks investigations to completion—from investigator notes to court appearances—while saving all information with the appropriate records in the system.
Complaint Intake
Reduce data entry required during intake while leveraging websites to reduce public complaint paperwork. Data entry tools in GL Suite reduce intake-related work and speed up the process. Optimize your intake procedures by setting up websites that allow the public to report complaints online—without requiring your staff to enter any data at all.
Third Party Integrations
Interfaces to and from third-party applications support data exchange between your agency and third parties. GL Suite seamlessly exchanges data with online payments, criminal record checks, information updates, exam scheduling, scoring, administration and more. Agencies also interface with GL Suite from other applications with a documented API
Invoicing and Payment Processing
Integrate with third-party payment processors, like PayPal, to ensure seamless online payment processing. Retain a history of payments and receipts with confirmation numbers added to applicant records. GL Suite integrates invoicing and reconciliation with an advanced financial reporting functionality, ensuring agency accountability—and trust with the public, as well.
Reminders and Notifications
Applicants and agency staff benefit from GL Suite’s highly configurable, automated alerts and notifications. Notify applicants of application approvals or of upcoming renewal dates by email and text. Or alert agency staff of tasks, such as an applicant review or a complaint notice. GL Suite helps you automate your office—and eliminate paper mailings.
Continuing Education
Support the management, review, certification and maintenance of continuing education requirements with GL Suite. The process categorizes and calculates the hours based on your agency’s specific policies. GL Suite ensures that an applicant meets your agency’s CE requirements before they complete their application or renewal.
Background Checks
Your agency performs background checks to help keep the public safe. With experience interfacing with local and federal background check vendors, like the FBI, GL Suite ensures that licensees are free from criminal records that exclude them from approval. GL Solutions is CJIS compliant, meeting data security standards from the Criminal Justice Information Services.
Performance Monitoring
Measure, assess, track and respond to organization and team objectives with GL Suite’s performance monitoring. View current performance, based on established Key Performance Indicators (KPIs), analyze supporting data and take corrective action. GL Suite’s PowerBI reports create visual representations of performance, highlighting trends.
Licensee Verifications
License verification websites give the public access to real-time information about license, location and license duration. GL Suite’s security ensures that public information appears online, while private information stays only with agency staff. Any updates to information occur in real time, as well.
Board Meeting Management
Store and manage board meeting information, allowing your staff to generate review material and agendas well in advance. Reports allow staff to see upcoming meetings and all records scheduled for review. When meetings end, GL Suite updates records automatically. GL Suite’s Board Meeting Management automates the production of board meeting packets, compiling all electronic files.
Workflow Automation
Automate your processes, storing all relevant information and communication within GL Suite’s secure SaaS platform. With GL Suite, license and permit applications flow through numerous automated steps, eliminating or reducing repetitive manual tasks for your employees. Easily send and track work amongst your staff, whether they work in office or remote.
Online User Manuals
Our online user manuals, GL Suite’s Process Guides, lead your agency through your business process steps. The guides keep track of your progress in the process, even marking where you left off. Process Guides ensure your agency completes each step in a business process, leading to greater accuracy and efficiency.
Self-Service Websites
Handle basic tasks, such as paying fees or submitting applications and renewals entirely online. Online self-service makes your constituents happy, and frees up your staff to spend their time on higher-value work. Self-service websites also support two-way communication between end users and agency departments.
Robust Reporting
Use GL Suite’s powerful reporting tools to help you visualize information and interact with the reports via an integrated dashboard. Our customizable interface gives you control over reporting to best meet your agency’s needs. Ad-hoc reporting allows you to query any data in the system and display information in real time.
Digital Communication
Going paperless is environmentally and economically savvy; you’ll slash your paper use, delivery times, and printing and mailing costs. And with electronic applications and renewals, applications and communications reach their destination nearly instantly—not days later. Keep communications, such as email, securely within the application to meet your data retention requirements.
