Your agency must verify that license applicants satisfy all requirements. What if your agency lacks the ability to track such information automatically? Unfortunately, the inability to track requirements sometimes results in unqualified applicants gaining approval, placing the public at risk and compromising your agency’s reputation. Imagine what might happen if your agency overlooked a failed background check and accidentally issued a medical license to an unqualified person. The right software can allow you to avoid such mistakes by tracking requirements automatically and accurately.

Processing applications creates opportunities for inefficiency and errors:

  • Staff track requirements manually.
  • Agency fails to track requirements thoroughly.
  • Agency approves unqualified individuals.
  • Process exposes agency to liability.
  • Agency faces negative press.
  • Public exposed to harm.
  • Agency fails internal audits.

Tracking requirements protects the public

​​Choose a system that allows your agency track requirements in a number of ways. The software application offers standard functionality to set priorities and manage staff work. The application allows supervisors to view and manage staff work queues and to send notifications automatically to process tasks.  Automated workflow rules prevent the issuance of licenses until all requirements are met. Built-in Process Guides prevent mistakes, meanwhile, by providing step-by-step instructions for each business process.

Benefits of tracking application requirements automatically

  • Thorough and accurate tracking.
  • Only qualified applicants approved.
  • Agency protects the public.
  • Agency protected from potential liability.
  • Agency avoids negative press.
  • Agency passes internal audits.

When looking for software that helps your agency track requirements, some key features to look for in a system include:

  • Manages staff work queues.
  • Automatically assigns staff work.
  • Automatically calculates due dates.
  • Routes work through steps.
  • Helps staff manage priorities.
  • Sends notifications about tasks.
  • Automates workflow processes.
  • Offers online help.
  • Guides users step-by-step through processes.

GL Suite at work: How clients use GL Suite to track requirements

GL Suite helps meet real agency needs. Learn how these clients succeed by using GL Suite to track requirements.

  • Arizona Supreme Court
    The Arizona Supreme Court’s Character and Fitness application requires the tracking of 24 requirements. When a requirement must be completed by a certain date, GL Suite assigns a due date and can automatically set the application to denied if any requirements are not met on time. ​
  • Medical boards
    Medical boards, such as the Arizona Medical Board, the North Carolina Medical Board and the Wyoming Board of Medicine, track over 25 requirements that must be completed to obtain MD, DO, PA, RTL and other medical licenses. Tracking work histories, medical school records, criminal histories and other requirements manually is time-consuming and prone to error.

It’s time to bring licensing and permitting into the 21st century. We guide you in modernizing your regulatory agency with automated digital licensing and permitting solutions tailored to your unique needs.

Protect the public and regulate properly by streamlining and integrating your agency’s tracing, background check, and weapons permitting functions.

Fully automate your claims management process. Our configurable case management application adapts to your unique needs and workflows.

Protect the lives of children by streamlining and automating your agency’s regulatory functions. Our highly configurable childcare licensing application adapts to your unique needs and workflows.

A revolutionary approach to true agency modernization, our Agency Transformation service is the next step in the evolution of GL Suite— for current and new customers alike

Learn how GL Solutions guides you from your current operational state to a digitally transformed future.

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