Before revoking a license or expiring an application, your agency likely sends out first, second and third notices. Does your agency send these notices out manually? If so, you know this takes time, with no ability to track notices already sent. To operate efficiently, a system must allow users to send and track notices automatically by automating warning letters and emails.

Automated notices prevent common problems:

  • System fails to track the notices already sent.
  • System fails to track when to send notices.
  • System fails to save notice to the record.
  • Staff struggle to find communication.
  • Staff miscommunicate information.
  • Significant backlogs build up.
  • Staff spend excessive time on manual process.
  • Staff miss important deadlines.
  • Constituents receive important information late.
  • Missed deadlines subject agency to possible litigation.
  • Agency receives pressure to update system.

Automated revocation notices offer solutions

Automated revocation notices use rules set by your agency. Automation enables you to send notices on a prescribed schedule, such as 30, 60 and 90 days overdue. An optimal system tracks the notifications already sent, whether the first, second or third, for example. And upon sending the final notice, if desired, the system automatically revokes a license, expires an application or closes a case due to non-responsiveness.

Store notifications along with related records in your system. This feature provides an important audit trail and saves filing time for your agency. Conversation-style tracking stores all replies to a notification.

Benefits of automated revocation notices:

  • Staff meet deadlines.
  • Constituents receive timely information.
  • Agencies earn trust.
  • Agencies save postage.
  • System tracks the notices already sent.
  • System sends notices on time.
  • System saves notice to the record.
  • Staff find communication.
  • Staff communicate appropriate information.
  • Agencies reduce backlogs.
  • Staff save time.

Features to look for when selecting automated letters and email for your system

When selecting automated warning letters and emails for your system, some key features to look for in a system include:

  • Stores notifications with related record.
  • Triggers notices based on any user-defined criteria.
  • Sends notices at desired time intervals.
  • Tracks the number of notices sent.
  • Enforces proper action on the record.
  • Offers ability to automatically revoke a license.
  • Expires an application automatically, if desired.
  •  Offers functionality to close a case due to non-responsiveness.
  •  Ability to query all delinquent payments for licensees.


Learn more about automating warning letters and emails

To learn more about the automation and about us, explore our website, email us at or call us at (541) 337-2659. We look forward to hearing from you!

Run, Grow and Adapt

Subscribe to our newsletter to receive the latest regulatory news delivered to your inbox each week.

GL Solutions helps governments run, grow and adapt. To learn more, explore our website, call us at 800.930.1193 or email us at

It’s time to bring licensing and permitting into the 21st century. We guide you in modernizing your regulatory agency with automated digital licensing and permitting solutions tailored to your unique needs.

Protect the public and regulate properly by streamlining and integrating your agency’s tracing, background check, and weapons permitting functions.

Fully automate your claims management process. Our configurable case management application adapts to your unique needs and workflows.

Protect the lives of children by streamlining and automating your agency’s regulatory functions. Our highly configurable childcare licensing application adapts to your unique needs and workflows.

A revolutionary approach to true agency modernization, our Agency Transformation service is the next step in the evolution of GL Suite— for current and new customers alike.

Learn how GL Solutions guides you from your current operational state to a digitally transformed future.

GL Solutions relies on our experienced, knowledgeable employees to achieve our mission to help governments run, grow and adapt. But we couldn’t do everything we do without valued industry partnerships.

Want to stay up to date?

Join our mailing list to receive the latest news and solutions for regulatory agencies.

You have Successfully Subscribed!